7/29/2023 0 Comments Outlook desktop downloadWhen you attach a file from within Outlook web mail, you can grab files either from your OneDrive or Office 365 Groups document libraries. This only works in browser-based Outlook email, it works differently in your desktop Outlook client (more on that in the next option). You can also attach a file from Outlook web mail. Sharing from within Word Desktop Option 6. This works for both browser and desktop versions of Word, Excel, PowerPoint and OneNote. This option is similar to the above method, except you initiate your sharing right from within MS Office applications. Option 5: Share directly from Word, Excel, PowerPoint, and OneNote Might get little wild with all the sharing, so proper governance is important. Every time you share a file or copy link, it creates unique permissions for the file.Great for anonymous sharing (as long as your SharePoint external sharing has been configured accordingly).Addresses the previous method’s limitation of using Outlook – by grabbing file URL, you can go to your Outlook or another favorite email client and author your email from there.T his post explains this feature explicitly. Option 4: Copy link from SharePoint or OneDrive and paste into emailĪnother great option to share files is via sharing URLs to the files. Some people like to originate their emails from within the Outlook client and not via Sharing screen.Need to share multiple times if content being shared is not located in the same library. When sharing, you can specify whether you want to grant the recipient just the ability to view or also the ability to edit a file – great from collaboration perspective – no need to track versions or changes like with file attachments.If you need to share multiple files – you can share whole folder and all of its contents in the same fashion.Even after you email the file and then make a change to it – the recipient will still get the latest and greatest version, as the link with stay the same Great from versioning/revision standpoint.
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